Body corporate meetings allow members to discuss and make decisions about the property.
The body corporate holds meetings at least once a year. These meetings are an opportunity for unit owners to talk about any issues and vote on decisions.
Meetings are either annual general meetings or extraordinary general meetings.
Important COVID-19 information on body corporate meetings: A temporary amendment was made to the Unit Titles Act 2010 (UTA) to allow members of a body corporate or a body corporate committee to attend meetings by audio or audio-visual link.
The amendment applies from 25 March 2020 until 12 weeks after the date that the Epidemic Preparedness (COVID-19) Notice 2020 expires or is revoked.
The Epidemic Preparedness (COVID-19) Notice came into force on the 25 March 2020 and will last for 3 months unless an earlier end date is notified or the notice is renewed.
Annual general meetings (AGM)
The body corporate must hold an AGM once every calendar year. It must be no more than 15 months after the previous AGM. The chair calls the AGM as outlined in the Unit Titles Regulations 2011. (external link)
The first AGM of a new unit title complex must be held as soon as possible. It must be within 6 months of whichever of the following happens first;
- Deposit of the unit plan.
- Date of settlement of the first unit sale.
Extraordinary general meetings (EGM)
A body corporate can also hold EGMs. An EGM can be held at any time to consider anything relevant to the property. For example, if the body corporate chairperson or committee needs agreement to do repairs.
An EGM can be called by the chair or the committee at any time. An EGM must be held if at least 25% of unit owners request one.
Reaching a minimum (quorum)
For a meeting to proceed there must be a certain number of body corporate members present. This is called a quorum and must consist of at least 25% of eligible voters. Unless the complex only has one owner, a quorum must always be at least two members of the body corporate.
If a unit owner is not attending the meeting, they can nominate and be represented by another person, or vote by post.