No need to disclose personal information
You can use www.unittitles.govt.nz without disclosing any personal information.
Voluntary disclosure of personal information
You may choose to voluntarily provide personal information through this website (e.g. in ‘ask a question’, online tools or feedback forms). This information may be viewable by site administrators, Unit Titles staff (as appropriate) and third-party contractors who may administrate or work on the website.
Electronic alerts and newsletters
When you subscribe to one of our alerts or newsletters, the details you provide may be stored in a secure third-party database (i.e. MailChimp). Your name and email address will be used to send you future electronic newsletters, and will not be disclosed without your consent. When you unsubscribe to our alert or newsletter, your details will be deleted from the database.
For more information, see the Mailchimp terms and conditions(external link) and the Mailchimp privacy policy(external link).
Some digital tools use SendGrid to send one-time transactional emails.
View the SendGrid privacy policy(external link).
Collection of personal information
Unit Titles may ask or require you to provide some personal information when you complete an online form (e.g. the online publication form). Unit Titles may require you to register your details with us in order to create or maintain an account or profile (e.g. the Tenancy Tribunal Online Application form). As part of our online processes there may be other information that is required to be supplied. Failing to provide such information may reduce or make unavailable some services we provide to you.
Holding of information
When you provide personal information, it will be held by Unit Titles. It may be stored or accessed on behalf of Unit Titles by authorised third parties (such as third-party contractors) to the extent that is necessary, for example for them to administrate or work on the site. We will take reasonable steps to store your information securely. The information you provide us may be accessed on our behalf by staff, contractors and authorised service providers where access is necessary to use the information.
We will only retain personal information for as long as it is required for the purposes for which it may lawfully be used or it is a public record. We store public records (which can include personal information) in accordance with the Public Records Act 2005.
Disclosure of information
Unit Titles will generally not share personal information that is provided or collected through this website, unless it is necessary to do so for the purpose for which you gave us the information (e.g. to investigate a complaint, or to manage or schedule a mediation) or where you consent. Unit Titles will not otherwise disclose personal information provided or collected through this website unless required or otherwise permitted by law, such as under the Official Information Act 1982 or to a Parliamentary Select Committee or Parliament in response to a Parliamentary Question.
Use of personal information
Unit Titles will generally only use personal information provided to us through this website for the purpose you provided it (e.g. to administer, evaluate and improve the site, to improve our services, or to action or respond to the information provided). We may also use personal information provided to us through this website for other reasons permitted under the Privacy Act (e.g. with your consent, for a directly related purpose, or where the law permits or requires it).
